FACULTY FAQs

Faculty FAQs - Only FAQs specific to Faculty are posted on the Faculty FAQ Page. FAQs relevant to all users, including student users, are posted on the Library FAQ Page.

NOTE: Some answers link to documents on Sharepoint (the AU Intranet) and can only be accessed by authorized users.

AU INTRANET – Library Reports

1.  How do I get to the library’s reports located on the AU Intranet?

2.  The AU Intranet won’t let me in. What do I do?

3.  Is there an FAQ for using the AU Intranet? 

BUDGET
1.  How do I find out how much departmental money I have? Budgeted? Expended? Balance?

2.  Can you explain the DeptBud Report?
 

COLLECTION DEVELOPMENT

1.  What is Collection Development and how do I do it?

2.  How do I order a book or video?

3.  How do I order an eBook?

4.  What is an ISBN?

5.  How do I order a periodical?

6.  How do I order a database?

7.  How do I check the status of a book or video order?

8.  How do I use Choice Reviews?

9.  Choosing a format. Book or eBook? DVD or Streaming Video?

ORIENTATIONS

1.  How do I schedule a library orientation?

2.  Who do I contact to schedule a Freshmen Orientation?

 PLAGIARISM, COPYRIGHT, AND CITING SOURCES

1.  How can I prevent plagiarism?

2.  What do I do if I detect and act of plagiarism?

3.  What is Turnitin.com and how do I use it?

4.  How do I teach my students about Plagiarism, Copyright, and Citing Sources?

RESERVATIONS (Facilities)

1.  How can I reserve a room in the Thrift Library Building?

2. How can I know what I have on Reserve?

RESERVE

1.  How do I place an item on Reserve?

2.  What are the rules regarding copyright as they apply to Reserve?

3.  Is Online Reserve available? 

Back to the Top

AU INTRANET

1.       How do I get to the library’s reports located on the AU Intranet (Sharepoint)?
Go to the AU Intranet at http://auweb:9000/default.aspx then Public Access > Academic Affairs > Academic  Affairs (Public) > Library. There you may browse through a number of folders dealing with various aspects of the library.

An alternate way is to use the list of Frequently Viewed Documents to open a specific report.

2.       The AU Intranet won’t let me in. What do I do?

You must be on an authorized campus computer to get onto the AU Intranet. Call the Help Desk at 2457 if it doesn’t work.

 3.       Is there an FAQ for using the AU Intranet?

Yes. Go to the AU Intranet Home Page at http://auweb:9000/default.aspx and look in the upper right hand corner under Links.

 BUDGET

 1.       How do I find out how much departmental moneyI have? Budgeted? Expended? Balance?
Go to the AU Intranet at http://auweb:9000/default.aspx then Public Access > Academic Affairs > Academic Affairs (Public) > Library > Acquisitions > (Current Year).  And open the latest DeptBud report.

2.       Can you explain the DeptBud Report?

The report shows a series of Tables (spreadsheets) denoting spending for various formats and combinations thereof. However, the only Table you need is Table A, which contains “acquisitions” – books, eBooks, media, microfiche, bound periodicals, software, etc. These are all formats that are cataloged and added to the library collection / total volume count. Table A contains the only source of discretionary spending available to you.

Example:

  TABLE A - ACQUISTIONS - Books, Media, Micro, & Bound Periodicals

The other formats – databases and periodicals - are essentially ongoing subscriptions, and therefore already spent. Since they do not add to the library’s volume count, they are tracked separately in Tables, B, C, D, and E. These tables can give you a better understanding of your department’s overall spending in comparison with every other department’s overall spending.

·         Table A notes Acquisitions – Materials that are cataloged and given a call number. These contribute to the volume count of the library. Use this Table!

·         Table B combines Acquisitions and Databases

·         Table C notes Itemized Databases. NOTE: Faculty need to request new databases in the previous year.

·         Table D provides a summary of database costs for each department.

·         Table E notes Periodical costs. These costs normally represent last year’s costs and are not updated until the end of the year. Periodical costs tend to increase about 5% per year. NOTE: Faculty need to request new subscriptions in the previous year.

 Back to the Top

COLLECTION DEVELOPMENT

1.        What is Collection Development and how do I do it?

Collection development covers various activities – evaluating and selecting materials for purchase, evaluating the library’s collection for your area so that you will know what needs to be added, participation in developing long-term buying plans, and weeding (deselecting) dated materials. The library’s collection development policies are located on the intranet and include the following:

·         Collection Development Policy

·         Curriculum Lab Collection Development Policy

·         Electronic Resources Collection Development Policy

·         Periodical Subscriptions Collection Development Policy – In Progress

·         Book Rules – Steps of procedure buying library materials.

·         Books Tools – Selection aids and advice for finding materials for purchase.

 2.        How do I order a book or video?

Send your request to your library liaison by whatever means – email, Choice Cards, brochure, catalog, phone, etc.

Make sure you have identified yourself as the requestor and that there is sufficient bibliographic data to order the item. It is useful to include the ISBN as multiple books may have the same title. For media it is often useful to provide the vendor.

·         Library Liaisons

 3. How do I order an eBook?
Simply identify the correct format, book or eBook, or both, when you send in your request. If there are any issues, your liaison will get back to you. 

 4.        What is an ISBN?

An ISBN is an international standard book number. They used to be 10 digits, but have now grown to 13. Some books have both. ISBNS are usually found on either the back cover of the book or the back of the title page. ISBNs identify not only the book, but the binding – paperback / hardback - as well.

 5.        How do I order a periodical?

Since periodicals are ongoing subscriptions, not one time purchases, buying them is a much more important decision. Consequently they are vetted by both the requesting department and the library. An explanatory form is available on the library’s home page under Forms. In most cases new periodicals are unbudgeted and must either be purchased out of next year’s budget or from redirected funds.

·         Periodical Request Form 
6.        How do I order a database?

Since databases are ongoing subscriptions, not one time purchases, buying them is a much more important decision. This is further complicated by the fact that they are often expensive, increase in price 5% or more per year, tend to overlap with other databases and the library’s local holdings, have various bells and whistles, etc. Consequently they are vetted by both the requesting department and the library. An explanatory form is available on the library’s home page under Forms. In most cases new databases are unbudgeted and must either be purchased out of next year’s budget or from redirected funds.

·         Database Request Form

7.        How do I check the status of a book or video order?

        a. Check the Library Catalog to see if it has been added to the collection.

        b. Check this year’s acquisitions folder on the AU Intranet. This will show Added 20090601, Added 20090701, etc. A new report is added each month.

        c.Check the same folder for Books on Order as of YYYYMMDD. This report contains items not yet cataloged (though they may have arrived). Both documents note requestor.

 8.        How do I use Choice Reviews?

Choice Reviews Online is a database of around 150,000 academic reviews covering books, audiovisuals, and websites. While you can view its contents from on campus without a password, you will not be able to select and forward titles to the library without logging in.

Choice Reviews Cards come out monthly and are forwarded to faculty “gatekeepers” as a selection tool. Faculty initial their choices and return them to their library liaison.

    About Choice Reviews Online

    Choice Card FAQs

 9.        Choosing a format. Book or eBook? DVD or Streaming Video?
 All formats have their own strengths and weaknesses, and some of these strengths and weaknesses are specific to academic discipline. Read more at the Choosing the Right Format Page and submit a form to the library noting your format preferences.

 Back to the Top

ORIENTATIONS

 1.       How do I schedule a library orientation?

The best way is to use the Library Orientation Request Form (available both at the Library Home Page and below).  Although the form reminds you to include information you might otherwise forget, you still may need to contact your library liaison to confirm specific details. Due to the large volume of orientations at the beginning of each semester, it is wise to make your request well in advance.

·        Online Library Orientation Request Form

 2.       Who do I contact to schedule a Freshmen Orientation?

For orientations that do not match up to the subject areas assigned to your library liaison contact the Instructional Services Librarian, Anne Marie Martin, 231-2050, annemariemartin@andersnuniversity.edu  

Back to the Top

PLAGIARISM, COPYRIGHT, AND CITING SOURCES

1.  How can I prevent plagiarism?

They say an ounce of prevention is worth a pound of cure! This can be done in several ways.

1. Use Turnitin.com, the university’s online paper review site. Just knowing their papers will be checked can overcome most temptations. (For more information on Turnitin.com, please see Frequently Asked Question 3 below -  What is Turnitin.com and how do I use it?)
2. Make it difficult to plagiarize by breaking your assignment down into stages, with partial grades at each stage. This prevents last minute plagiarism brought on by desperate procrastinators.

Make students provide copies of their sources. If they can’t provide a copy of the source, it may have been somebody else’s source. This also prevents “fabrication,” something Turnitin.com cannot catch.

2.       What do I do if I detect an act of plagiarism?
According to the Student Handbook, (located on the university web site under Students > Student Live) “Acts of academic dishonesty are never to be ignored or overlooked for any reason.”  The steps of procedure to follow and the penalties for plagiarism are spelled out under the heading Academic Dishonesty. The penalties are:
A student guilty of the first offense of academic dishonesty will receive as a maximum penalty a grade of “F” for the course. Lesser penalties will be left to the discretion of the instructor. Allowing a student accused of a violation to withdraw from or drop the course is not an appropriate action.
 A student guilty of the second offense of academic dishonesty will receive a grade of “F” for the course, may be suspended
If you have never dealt with this issue before, you may wish to review the written policy and then discuss the situation with your Dean.

3.       What is Turnitin.com and how do I use it?

The university subscribes to an anti-plagiarism site called Turnitin.com for evaluating the originality of student papers.
NOTE: Turnitin.com is now integrated into Moodle.
For technical assistance, contact Ben Deaton - 231-5530 - bdeaton@andersonuniversity.edu 
For practical assistance, your department head should be able to direct you to someone with proficient skills.
The site provides user manuals, quick start guides and online training videos for both students and faculty.  
    Turnitin.com Instructions 
4.       How do I teach my students about Plagiarism, Copyright, and Citing Sources?

All of these research topics are dealt with on the library’s home page under Research Assistance. Orientation are available upon request.  

5.       I have a question about copyright.

• A great deal of copyright information is posted on the library’s Copyright Page.
• For additional help, contact Kent Millwood at 231-2049 , kmillwood@andersonuniversity.edu

 Back to the Top

RESERVATIONS (Facilities)

1.       How can I reserve a room in the Thrift Library Building?

Almost all of the rooms in the Thrift Library Building as well as the Thrift Library itself must be reserved through Gary Patterson, 622-6005, gpatterson@andersonuniversity.edu  The only rooms the library can reserve are the smaller study rooms. These do not include the 12-seat Stovall Study Room frequently used by committees. (See Contacts)

·         Thrift Facilities Use Policies

 Back to the Top

RESERVE MATERIALS

1.       How do I place an item on Reserve?

If the item is in the library’s collection, a Reserve Request Form is available for email at the Library Home Page.

If you are going to provide the library with the item, you can ask for the Reserve Request Form at the Front Desk when you drop off the item.

·         Reserve Request Form – To Be Added

·         Reserve Policy

2.     How do I know what I have on Reserve.

Use your Online Patron Account to log on to the Library Catalog. You can then look up your materials by your name or course.

3.       What are the rules regarding copyright as they apply to Reserve.

The basics are as follows:

• No more than 3 copies
• No more than one semester for repeat material
• No more than 10% of a work.

·         Reserve Policy

4.       Is Online Reserve available?

If you are teaching a course using Learning House or Moodle, you may place your reserve materials on your course page.

While the library does not have eReserves, per se, it can post links to articles and ebooks in its many databases on its LibGuides, and this can be done on a class-by-class basis. Since these materials are licensed for use by the library, there is no copyright issue in posting links. The library faculty will be glad to help you set up an online bibliography. 

Back to the Top