Office Assistant, Facilities - Part-Time

Anderson University invites applications for the position of Office Assistant-Part-Time in Campus Facilities. Anderson University is an innovative, entrepreneurial, premier comprehensive, liberal arts university affiliated with the South Carolina Baptist Convention. The University seeks candidates with a strong Christian value system, lifestyle, and commitment to the integration of faith and learning.

Primary Purpose

The Office Assistant provides support for the Facilities office in the areas of recordkeeping, accounts payable, data entry, data analysis, filing and customer service.

Essential Functions

  • Evaluates programs for improvement of daily work flow and communication with professional troubleshooting and problem-solving skills.
  • Operates Facilities internal accounts payable processes including invoice processing, CIP management, contractor requirements, purchase requisitions, and vendor relations.
  • Provides support in the areas of Facilities payroll management, accounting and other operational systems (CMMS systems, Energy Management System, Utility Management systems, Payroll System, Access Control, etc.) as required.
  • Generates reports from Facilities operation systems.
  • Provides support of Facilities internal and external communications including answering phone calls, email correspondences, scheduling of meetings and other events as required.
  • Ensures the office maintains appropriate level of supplies to operate efficiently.
  • Communicates with contractors in accordance to contractor policies.

Essential Knowledge and Skills

  • Associates Degree in area of Office Management or related field with 2 years of experience or high school diploma with 5 years’ experience in related field.
  • Exceptional working knowledge of Microsoft Office Suites with emphasis on word processing and spreadsheet software.
  • Excellent oral and written communication skills, customer service, organizational ability, and time management skills with keen attention to detail is required.
  • Must have demonstrated knowledge of data collection, entry and analysis; filing; and basic accounting. Operation of basic office equipment (copier, fax, scanners) is required.
  • Proficiency in the areas of report & document preparation, accounts payable, records management, meeting & event planning, inventory management, Facilities Operational Systems (CMMS systems, Energy Management System, Utility Management systems, Payroll System, Access Control, etc.).
  • Must maintain knowledge of policies & procedures as it relates to office management.
  • Ability to diffuse conflict effectively and solve problems quickly.
  • Must possess a valid SC driver’s license.

For consideration, send electronic copies of letter of application, resume, completed staff application and contact information of three references to:

physicalplantjob@andersonuniversity.edu

About our Commitment to Diversity

Anderson University does not illegally discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, religion, genetic information, veteran or military status, or any other basis on which the University is prohibited from discrimination under local, state, or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and other University-administered programs. In order to fulfill its purpose, the University may legally discriminate on the basis of religion in employment. The University has been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University's religious tenets.

Please direct inquiries about our commitment to diversity to Dr. Beverly Rice McAdams, Vice President for Diversity and Inclusion/Title IX Administrator, Student Center, 3rd Floor Room 316, 316 Boulevard, Anderson, SC 29621, (864) 231-2126, audiversity@andersonuniversity.edu. or to the Office of Civil Rights, U.S. Department of Education at ocr@ed.gov.